How to nominate your students
Log in to Nomination web
The nomination period is:
- 15 March - 15 April Autumn semester or full academic year
- 1 September - 1 October Spring semester
Log in to Nomination web using your username and password.
- Username: your email address or joint institutional email address.
- Password: order a password at the login page the first time you log in or if you need a new password. Enter your username and choose Send password.
Only registered partners may log in and register nominations in Nomination web. If you have forgotten your username or need to be registered as a new user, please contact incoming@uib.no.
Register your student
1. Choose agreement
After you log in, you will see an overview of the agreements you can access with your username. Select the relevant agreement and choose Add new nomination to nominate a student on the agreement.
If you can't find the agreement or subject area registered in your name, please email us at incoming@uib.no and we will check whether your email is registered correctly in our database.
If you want to nominate your student(s) for two semesters, but are only able to nominate for one semester, please nominate your student for one semester and then email us at incoming@uib.no and explain the situation.
If you have questions regarding the number of nominees, courses or any other issues related to your agreement(s) with UiB, you should contact your partner at the department or faculty. For university-wide agreements, please contact incoming@uib.no.
We expect partners to nominate their students within the subject area specified in our agreement.
Other procedures apply for Music Studies: Applicants to Music performance and Music composition should not be nominated by their home university. They must apply in EASY Mobility Online by 1 March every year.
2. Register nominated students
Fill out the following information for the students:
- Email address
- Name (according to passport)
- Gender
- Date of birth in the format YYYY.MM.DD
- Citizenship (according to passport)
- Semester/s for admission
- autumn/ autumn+spring
- spring/ spring+autumn
Make sure that you fill out their personal details according to their passport.
After completing the student information, click on "Add Nomination" to save the data.
Application deadline for students:
- Autumn semester or full academic year: 25 April.
- Spring Semester: 15 October.
3. Upload documents
Partners can on behalf of their students upload the required documentation onto the Nomination web. We accept unofficial transcripts, translations, and documentation of funds (for Non-EU/EEA students) when uploaded by our partner universities on behalf of the student.
Nominated students must have completed 60 ECTS or one year of studies before arrival in Bergen in order to be eligible for admission. When applying for exchange the nominated students must document at least 30 ECTS.
Deadline to upload all required documentation:
- 25 April for the autumn semester.
- 15 October for the spring semester.
Uncompleted applications will not be processed!
4. Confirmation email
The nominated students will receive a confirmation email (CC’d to nominator) approximately 30 minutes after their nomination is registered on the Nomination web. In addition, the students will receive an email with their password needed to access their online application.
Nominated students can apply in our online application system Søknadsweb as soon as they have received the confirmation email.
5. Add nomination
Complete steps 2 and 3 for each student you wish to nominate for exchange.
Please note that nominations cannot be edited. If you registered incorrect data, you must delete the nomination using the delete button, and then click “Add New Nomination” to start the process again. If you are not able to delete the nomination, email us at incoming@uib.no for assistance.
Relevant information:
Courses for exchange students
In the course list you will find a detailed overview of all the courses available for international exchange students.
We expect partners to nominate their students within the subject area specified in our agreement. Students may in addition choose courses from other subject areas (mainly open courses), preferably at the same faculty.
Nominated students must have completed 60 ECTS/ 1 year of studies before arrival in Bergen in order to be eligible for admission.
Subject areas with very limited capacity:
- Earth Sciences (GEOV)
- Biological Sciences (BIO)
Subject areas are not open for exchange students unless otherwise specified in the exchange agreement:
- Medicine
- Dentistry
- Music - Performance and Composition
- Fine Art
- Design
English language requirements
Students are required to have a minimum of level B2 for all courses offered to exchange students, except for courses in English language and literature.
Required application documents
- Transcript of records in English or a Scandinavian language. A minimum of 60 ECTS is required for admission.
- Alternatively, the student can upload the original transcript together with a translation.
- Passport or national ID card (gender must be stated in the passport/ID card).
- Documentation of funding: Citizens from countries outside EU/EFTA
Additional documents for some students:
Erasmus+ learning agreement
Learning agreements are signed at the Faculty Information Centres after admission has been granted and the students have signed up for courses in Studentweb (UIB online registration system). Students will find the contact information and other details to fill in for their learning agreements at our website for students.
Paper versions (including PDF-documents) of the university-specific learning agreements will be signed at the Faculty Information Centres after the students have arrived in Bergen
Students with special needs
Students with special needs, disability or illness can apply for individual adaptation during their exchange period at UIB. Contact your faculty if you need special arrangements.
UiB also offers special adaptations for examinations. Please note that the students will have to apply well ahead of the exam dates.
Student housing
The Student Welfare Organisation (Sammen) in Bergen offers student housing to new international students. Exchange students are entitled to housing guarantee provided that they submit an application within the following dates:
- Autumn semester (start August): 1 April - 10 May
- Spring semester (start January): 1 October - 1 November