Procedures for appointment to academic positions at the Faculty of Humanities

Stage in the process

Responsible

The public list of applicants and the expanded list of applicants must be added to the case in Elements.

Note that Jobbnorge has three different lists of applicants:

1.    Public list of applicants
2.    Expanded list of applicants
3.    Case officer list (for internal use only)

In Jobbnorge, applicants may ask to be excluded from the public list of applicants. Such requests must be assessed by the department. There must be weighty grounds for such exclusion. The general rule is that all applicants belong to the public record. In cases of doubt, the department must contact the Faculty.

Also note that the applicants have procedural rights according to the Public Administration Act § 15, and may therefore request a copy of the expanded list of applicants.

The department is responsible for conducting an assessment of the impartiality of the committees members, including any external experts if applicable, in collaboration with the Faculty if necessary.

Provisions regarding impartiality and trust, declarations of impartiality, as well as the public list of applicants and advertisement texts, are sent to potential members who must sign the declaration and return it to the department.

The department submits a proposal for the composition of the expert committee to the faculty via Elements. Declarations of impartiality are included as attachments.

The Faculty conducts an administrative quality check regarding obvious errors/omissions in the committees statement, such as a missing applicant, pedagogical qualifications not being mentioned, or similar issues. The statement is logged. 

The statement is sent to the applicants via Jobbnorge, with a 2-week deadline for remarks/comments. Any comments from the applicants are forwarded to the committee for a response. The committee's response is sent to the applicants via Jobbnorge. Comments and responses must be logged in Elements.

The Faculty and the department assess whether any comments from the applicants and the committee's responses to these could influence the committee's conclusions to such an extent that it becomes necessary to request an overarching, final comment from the committee.

After conducting interviews and any trial lecture, the Head of Department prepares a recommendation, which is sent to the Faculty for final review by the Faculty Board or the Faculty's Appointments Board. Permanent academic positions are reviewed by the Faculty Board. Temporary academic positions are reviewed by the Faculty's Appointments Board with authorization from the Faculty Board.

The recommendation is based on the job advertisement, the expert committee's report, any remarks from the applicants, as well as statements from the the trial lecture committee and the interview committee. If there are requirements for pedagogical qualifications, these are specifically addressed in the recommendation. If there are applicants of both genders, it should be assessed whether the applicants are equally qualified, in accordance with the rules on moderate gender quotas, section 6.3.1 in the employment regulations. 
    
Usually, at least three ranked applicants are recommended, provided there are enough qualified applicants. 

Note: Upon request, all applicants can receive the ranked recommendation, in accordance with section 19 of the Public Administration Act.

To ensure an efficient process towards appointment, the department must be aware of the current submission deadlines for matters to the Faculty Board meetings.  See "Innleveringsfrist institutt/senter" at the bottom of the following page: Fakultetsstyret ved Det humanistiske fakultet | Det humanistiske fakultet | UiB.

The department, in collaboration with the Faculty, makes necessary preparations to welcome the newly hired employee. The Faculty informs foreign employees that tax cards and resident permits must be in place before salary can be paid.

The International Centre at UiB provides practical information and advice related to the reception and follow-up iof foreign employees.