Procedures for appointment to academic positions at the Faculty of Humanities
Revised August 2024.
Main content
Stage in the process | Responsible |
Job advertisement | |
Create a new case in Elements. Fill out the form "Anmodning om utlysning" and send it as an N-note with the Faculty of Humanities as the recipient (1101). Drafts of advertisement texts, both in Norwegian and English, must accompany the N-note as attachments. | Department |
Templates for advertisement texts are located in the Teams channel "Felles HR ved HF". These are regularly updated, and it is encouraged to actively utilize these templates. | |
Once the advertisement text has been approved by the faculty and the trade unions (within three working days), it is published electronically in Jobbnorge. The position is announced via NAV and Euraxess (applies to advertisements in English). | Faculty |
If the department wishes to publish the position in other channels, this must be requested in the form. Such advertising expenses are covered by the department or the project. | Department |
Processing applications | |
Applicants will send the application, CV, publication list and appendices electronically via Jobbnorge. | Applicants |
Confirmation of received application | |
Applicants will automatically receive a confirmation that their application has been received. | Jobbnorge |
Applications that are withdrawn prior to the application deadline must be removed from the system. Applications that are withdrawn will be registered automatically in Jobbnorge. The department and Faculty must update each other if any applicants withdraw. | Department/faculty |
Public list of applicants | |
The department will send the public list of applicants to the applicants after the application deadline has passed. The list of applicants is sent through Jobbnorge using the appropriate template for the letter, which also contains information regarding further processing. | Department |
The public list of applicants and the expanded list of applicants must be added to the case in Elements. Note that Jobbnorge has three different lists of applicants: | Department |
Appointment of an expert committee | |
The department is responsible for conducting an assessment of the impartiality of the committees members, including any external experts if applicable, in collaboration with the Faculty if necessary. The department submits a proposal for the composition of the expert committee to the faculty via Elements. Declarations of impartiality are included as attachments. | Department |
The composition of the committee is regulated in sections 6.2.1, 7.3 and 7.4 of the following regulations: "Regulations for appointments to academic posts and academic/administrative management positions". If the composition of the committee deviates from the guidelines, this must be justified in the proposal submitted to the Faculty. | |
The Faculty will appoint the committee and send notification to the committee members, with a copy to the department. The Faculty grants the committee access to the applications in Jobbnorge. The committee will automatically receive information about access and user guidelines in a separate email. | Faculty |
The Faculty will send information about the committee's appointment to the applicants via Jobbnorge. | Faculty |
Statement by the expert committee | |
The committee sends its statement to the Faculty with a copy to the department. The Head of the expert committee and the Head of Department share a joint responsibility to ensure that all applicants receive equal treatment and assessment. | Committee |
The Faculty conducts an administrative quality check regarding obvious errors/omissions in the committees statement, such as a missing applicant, pedagogical qualifications not being mentioned, or similar issues. The statement is logged. The Faculty and the department assess whether any comments from the applicants and the committee's responses to these could influence the committee's conclusions to such an extent that it becomes necessary to request an overarching, final comment from the committee. | Faculty |
Trial lecture and interview | |
The department decides whether they want to appoint a joint committee for the evaluation of interviews and any trial lecture, or if they prefer to appoint two committees. The Head of Department and/or the immediate superior of the position must participate in the interview committee. The same person of authority must participate in any trial lecture. | Department |
The department invites candidates and conducts interviews and trial lectures. See "Guidelines for trial lectures and interviews prior to appointment to academic positions at the Faculty of Humanities". | Department |
The Faculty will cover travel and accommodation expenses in the most cost-effective manner those who are called in for an interview. | Faculty |
The department's recommendation | |
After conducting interviews and any trial lecture, the Head of Department prepares a recommendation, which is sent to the Faculty for final review by the Faculty Board or the Faculty's Appointments Board. Permanent academic positions are reviewed by the Faculty Board. Temporary academic positions are reviewed by the Faculty's Appointments Board with authorization from the Faculty Board. To ensure an efficient process towards appointment, the department must be aware of the current submission deadlines for matters to the Faculty Board meetings. See "Innleveringsfrist institutt/senter" at the bottom of the following page: Fakultetsstyret ved Det humanistiske fakultet | Det humanistiske fakultet | UiB. | Department |
Appointment to the position | |
The Faculty sends out an offer of employment-letter once the appointment has been formally approved by the relevant council. Employment must be formally approved and the employment contract must be signed before selected candidates can start in the position. | Faculty |
The department, in collaboration with the Faculty, makes necessary preparations to welcome the newly hired employee. The Faculty informs foreign employees that tax cards and resident permits must be in place before salary can be paid. The International Centre at UiB provides practical information and advice related to the reception and follow-up iof foreign employees. | Faculty |
The starting date will be agreed upon between the employee, the Faculty and the department. | Faculty/department |
The Faculty sends out an employment contract once the offer has been accepted and the starting date has been agreed upon. | Faculty |
The Faculty notifies the other applicants via Jobbnorge that the position has been filled. | Faculty |
The Faculty closes the case in Jobbnorge. | Faculty |
This procedure complies with UiB's regulations for appointments, and the Faculty of Humanities' Web site. |