Employment and other changes via Elements

When a new employee is to be registered in the payroll system, the Service Center for Payroll, Travel and Absence depends on correct information to complete the registration.

Before the unit requests registration in the payroll system, the following documentation must be present in the employee's personnel file: 

• Signed employment contract
• Acceptance and information from 
• Application og CV

For the employment of foreign employees, the following documentation must also be present: 

• Copy of passport
• Detailed bank information for foreign banks
• Work and residence permit (outside EU/EØS)
• A1 form (if relevant)
• Notification of salary for foreign workers

When all necessary documentation is available, the unit sends an internal memo with information about payroll and travel accounting and any special information in Elements to "2179 Fagspesialistteam". The title of the internal memo should be Request for registration in SAP - employment at "unit" - commencement xx.xx.xxxx.

When an employment is to be extended, the Service Center for Payroll, Travel and Absence must be informed of this before the original end date expires. If no other information is provided, the contract will be terminated on the end date. 

For the extension of an employment, the unit must send an internal memo in Elements to "2179 Fagspesialistteam". The title of the internal memo should be Request for registration in SAP - extension at "unit" - from xx.xx.xxxx.

Other changes can include, for example, changes in the percentage of employment, salary adjustments, stays abroad, relocation of positions, and other job changes. For such changes, information must be sent in Elements to "2179 Fagspesialistteam".

Here you can find guidance on employment via the ToA-solution.