Information page for guests

A fee or honorarium must be agreed with your contact at the department or faculty you are visiting.   

Payment of a fee or honorarium

1. You will be invited by the department or faculty. 
2. The salary office will send you a digital contract which you will need to sign. 
3. You will normally receive your payment within a month of the end date stated in your contract. See also Information for assignment contractors at UiB.

Stipends mus be agreed with your contact at UiB.

Stipend payments

1. You will receive an invitation from the department or faculty you will be visiting, stating the premises for your visit. 
2. You will receive a letter of invitation, stating the stipend amount and conditions.
3. You will receive an e-mail from UiB, containing a link to a digital form requesting bank information. You will need to complete this form.
4. If you have already incurred costs that should be covered by your stipend, you may upload your receipts and send your claim with the form.
   
   Stipends are taxable. However, it is possible to get an exemption from taxation for documented travel and accomodation (rent) costs. The rest of the stipend amount will be taxed. To avoid paying too much tax you will have to apply for a tax deduction card - please see information under the heading Tax below.
    
5. After visiting the tax authorities, you will receive a Norwegian "D-number". This must be forwarded to UiB in an e-mail. Please reply to the message you received from us without changing the subject field of the e-mail.
6. When you have received your tax deduction card, please inform UiB about this in the same way.
7. Whenever you pay for travel and accomodation (rent), remember to send the receipts to UiB in the same way as described above.
8. Payment of the stipend will be initiated on the first pay day after the tax deduction card has been received. If you need funds before you receive your tax deduction card, this can be agreed on an individual basis with your contact person at the department or faculty.

This section is relevant if you will be receiving a reimbursement for your travel expenses. If you will also be receiving a stipend, this section does not apply.

If you have paid for travel and/or other costs, it is important that you keep all receipts. Reimbursements should be approved in advance by your host unit at UiB. To submit a reimbursement claim, you need access to the "Pay Me" portal.  

Travel expense reimbursement 

1. You will be invited by the department or faculty. 
2. You will receive an e-mail from UiB conatining a link to a digital form requesting personal and bank information. You will need to complete this form.
   (The subject of the email is an enquiry number (Ixxxx-xxxx) and the headline Welcome to the University of Bergen- visitor information / Velkommen til Universitetet i Bergen- besøksinformasjon.)
3. UiB will give you access to the "PayMe" portal. Once your access has been established, you will receive an e-mail with the subject: Informasjon fra DFØs brukeradministrasjonssystem / Information from DFØs user management system from DFØ (The Norwegian Agency for Public and Financial Management). 
4. You can then log in to the PayMe portal and fill in your expense claim. Please see the the guide for a description of the procedure.
5. Payment of your expense claim must be authorized in two stages. You will receive payment on the first payment date after this. (Payment dates are twice monthly.)

If you are visiting the University of Bergen and working for the University for more than three days, receiving payment in the form of a fee, honorarium or stipend, you must apply for a Norwegian tax deduction card. This has to be done by visiting the tax authorities in person. Please note that you need to book an appointment with the public tax office in advance, and you will need to bring your passport and contract/letter of invitation to the appointment.

More information, and a short video, about tax deduction cards for working guests and stipend recipients from outside Norway.

Travel and accmomodation

When you are visiting the University of Bergen (UiB) we ask you to book your own travel. If your travel costs are going to be reimbursed by UiB, we request that the journey is conducted in the swiftest, cheapest and most environmentally friendly way possible for an efficient and safe journey.

UiB has agreements with several hotels in the area. If you want to make use of these agreements, please ask your contact at UiB.

Public transport is widely available in the Bergen area. Between the city centre and the airport, both airport bus and light rail are available.

Extra time to spend?

If you have some extra time to spend during your stay in Bergen, see the Visit Bergen web pages for suggestions for what to see and do in the capital of the fjords.